Establishing a solid foundation for efficient SaaS subscription management starts with consolidating your SaaS stack, which typically consists of a myriad of tools, into a centralized location. This process is the first step in providing organiza...

Read More

Any successful SaaS management process starts with mapping and understanding your actual SaaS stack and spend. At Sastrify, we work tirelessly to ensure this happens smoothly through our ERP and accounting integrations, allowing you to create a t...

Read More

Managing a diverse set of SaaS tools is a common challenge for many of our customers. Typically, organizations use hundreds of different SaaS tools, and gaining complete visibility into the usage of each active tool to gain full transparency and ...

Read More

With the average organization using more than 100 SaaS tools, lack of visibility and missed renewals come at a high cost. Companies need to be on board with their renewal management, especially as their number of software license increases.  ...

Read More

By assigning tool owners to their tool subscriptions, companies can maximize the benefits of Sastrify while promoting transparency and a culture of accountability within your SaaS stack management. This practice allows you to manage and optimize ...

Read More

Sastrify aims to provide a definitive single source of truth, offering a platform designed to consolidate all SaaS documents in one centralized location. This not only facilitates effective control and oversight but also enhances visibility, ulti...

Read More

Whether you need support using our platform or have some general product-related feedback for us, we are here, ready to support you!  You can access the App Support page by clicking on the "App Support" link in the bottom left corne...

Read More

Adopting a new software, system or process can feel overwhelming and a complex process. Sastrify, however, is designed to simplify SaaS management, making it not only easy and efficient but also an enjoyable experience. While it undoubtedly saves...

Read More

At Sastrify, we take the security and privacy of our customers' data seriously. We are committed to maintaining the highest standards to ensure that your data remains secure and protected on our platform.  To provide transparency and reassu...

Read More

The Sastrify browser extension simplifies shadow IT discovery and usage analytics, delivering actionable SaaS insights while upholding privacy and compliance. Key features of Sastrify Browser Extension Shadow IT Discovery—Automatically detec...

Read More

The Sastrify browser extension simplifies shadow IT discovery and usage analytics, delivering actionable SaaS insights while upholding privacy and compliance. Key features of Sastrify Browser Extension Shadow IT Discovery – Automatically det...

Read More

The Procurement Initiative is a key feature within Sastrify's offering, alongside Workflows, designed to streamline procurement processes. The feature also offers companies a structured approach to organizing and initiating their SaaS procure...

Read More

With Sastrify, implementing a procurement workflow for purchasing new SaaS tools or renewing existing tools has never been easier.  As your centralized SaaS procurement solution, it is designed not only for setting full visibility on renewal ...

Read More

For the main knowledge base article on Workflows, please refer to the following link: Workflows: Automate procurement processes with consistency The customized intake form used in the Initiative feature uses an easy-to-use drag-and-drop ap...

Read More

Sastrify strives to be your go-to resource for all things SaaS. Our Vendor Insights is a feature offering designed to empower you to make insight-driven decisions. The goal is to provide tool owners and decision makers with valuable tool-level in...

Read More

When making any procurement decision, whether it is to purchase new tools or renew existing ones, you have the option to enlist Sastrify's support and involve our IT buyers in your process. This will trigger the creation of a procurement ...

Read More

IN THIS ARTICLE Installing 'Sastrify For Jira' App Involving Sastrify or Requesting Procurement Support from Jira For Jira users, Sastrify is equipped with an integration that connects the two apps, whose function is to allow tool o...

Read More

When managing your procurement initiatives, you can leverage Sastrify's support and engage our IT buyers in your process through the 'Involve Sastrify' feature. Our procurement team provides the following services that fall within our...

Read More

When managing your procurement initiatives, you can leverage Sastrify's support and engage our IT buyers in your process through the 'Involve Sastrify' feature. Our procurement team provides the following services that fall within our...

Read More

IN THIS ARTICLE: Service Details What you can expect from a custom benchmark request by Sastrify Service Details Purpose The Custom SaaS Optimization Advisory is conducted quarterly (every 3 months) to deliver advice to our customers o...

Read More

Sastrify benefits from unique partnerships with category-leading vendors around the world. You can take advantage of them by purchasing your licenses directly from us! The benefits of buying SaaS through Sastrify Significant savings through...

Read More

Infrastructure as a service (IaaS) is a type of cloud computing service that provides essential compute, storage, and networking resources on demand, on a pay-as-you-go basis. IaaS lets you bypass the complexity of buying and managing physical se...

Read More

Optimizing license usage is a key factor in controlling costs and optimizing your subscription setup - which ultimately leads to savings.  Sastrify with it's myriad of feature kits has allowed companies to gain visibility into key informa...

Read More

Any successful SaaS management process starts with mapping and understanding your actual SaaS stack and spend. At Sastrify, we work tirelessly to ensure this happens smoothly through our accounting integrations, allowing you to create a transpare...

Read More

Accurate spend information is crucial for effective SaaS procurement, serving as a foundation for cost savings, efficient budgeting, license compliance, and cost transparency.  With Sastrify, you can effortlessly generate transparent spend visua...

Read More

This article is specifically prepared for the integration Microsoft Dynamics with Sastrify, taking into account its particular steps involved in setting up the connection. For the main knowledge base articles on ERP & Accounting integratio...

Read More

This article is specifically prepared for the integration Netsuite with Sastrify, taking into account its particular steps involved in setting up the connection. For the main knowledge base articles on ERP & Accounting integration, plea...

Read More

This article is specifically prepared for the integration Quickbooks with Sastrify, taking into account its particular steps involved in setting up the connection. For the main knowledge base articles on ERP & Accounting integration, plea...

Read More

IN THIS ARTICLE What is this knowledge base article for? How to export data from Candis How to upload to Sastrify How to forward file using Email Importing What is this knowledge base article for? This article is intended to guide our...

Read More

IN THIS ARTICLE What is this knowledge base article for? How to export data from Spendesk How to upload to Sastrify How to forward file using Email Importing What is this knowledge base article for? This article is intended to guide ...

Read More

IN THIS ARTICLE What is this knowledge base article for? How to export data from Pleo How to upload to Sastrify How to forward file using Email Importing What is this knowledge base article for? This article is intended to guide our P...

Read More

IN THIS ARTICLE What is this knowledge base article for? How to export data from Moss How to upload to Sastrify How to forward file using Email Importing What is this knowledge base article for? This article is intended to guide our M...

Read More

IN THIS ARTICLE What is this knowledge base article for? How to export data from DATEV How to upload to Sastrify How to forward file using Email Importing What is this knowledge base article for? This article is intended to guide our...

Read More

This guide will walk you through the process of adding, using, and removing the Zoom app for the Usage Analytics integration. Please follow the instructions carefully for a seamless experience. IN THIS ARTICLE Adding the app Usage  Removing...

Read More

The Users & Company Data page provides a centralized location to manage all user and organizational data, offering an enhanced experience that enables you to: Easily invite and manage employees as users within Sastrify. Oversee users, dep...

Read More

In the Sastrify app, we provide diverse user roles and permissions tailored to accommodate various responsibilities. Your organization has the flexibility to assign three distinct roles: Admins, Contributors, and Viewers. The table below explai...

Read More

Sastrify is now included in the Okta integration catalog. Pro & Platinum customers using Okta can securely login to Sastrify directly from Okta, bypassing the Sastrify login page and password management. Streamlined access for greater conveni...

Read More

In this configuration guide, you will learn how to configure JumpCloud single sign-on (SSO) login and authentication for accessing Sastrify. IN THIS ARTICLE Step 1: Select the login method in Sastrify Step 2: Create an app in JumpCloud an...

Read More

In this configuration guide, you will learn how to configure Cisco Duo single sign-on (SSO) login and authentication for accessing Sastrify. IN THIS ARTICLE Step 1: Select the login method in Sastrify Step 2: Create a Generic SAML Service...

Read More

In this configuration guide, you will learn how to configure Microsoft (SSO) login and authentication for accessing Sastrify. IN THIS ARTICLE Configuration Steps Frequently Asked Questions Configuration Steps 1. Navigate to Setti...

Read More

This article applies only to accounts that use a user name and password (non-SSO) as their authentication setting. If you find yourself unable to access your Sastrify account due to a forgotten password, please follow the steps outlined below: ...

Read More

IN THIS ARTICLE Which integrations does Sastrify currently support? Which Sastrify user role do you need to set up the integration? What data is collected? What are considered bills and direct costs? How does Sastrify identify SaaS vendors ...

Read More

IN THIS ARTICLE General FAQs Is there a difference in the quality of tool discovery between integration via SSO or ERP/Accounting, and can they be enabled simultaneously? Which SSO integration based discovery does Sastrify currently support? ...

Read More

IN THIS ARTICLE: Which integrations does Sastrify currently support? Which Sastrify user role do you need to set up the integration? How easy is it to set up the connection? Can I set up multiple connections involving multiple HRIS tools or ...

Read More

IN THIS ARTICLE How often is usage analytics updated? When this feature is enabled, what information is retrieved that contributes to displaying the usage data? Which Sastrify user role do you need to set up the integration?  Can I connect t...

Read More

IN THIS ARTICLE What are the minimum data requirements to set up our tool stack using either Subscription List or Accounting Export? What data is required and what is optional? If I accidentally upload the same spreadsheet multiple times, will...

Read More

IN THIS ARTICLE What formats do you accept for invoices? I have set up email forwarding but it's prompting me for verification. What should I do? My invoice/ spend line item doesn't have an invoice attachment included with it. What co...

Read More

IN THIS ARTICLE Where can I view achieved and potential savings in Sastrify? What counts as achieved savings? How does Sastrify calculate an achieved savings? How does Sastrify calculate the baseline? Why consistent guidelines matter  When...

Read More

Sastrify's service for your company comprises all procurement-related topics for Software-as-a-Service (SaaS) tools and a part of your Infrastructure-as-a-Service (IaaS) providers. IN THIS ARTICLE What is SaaS? The diversity of Sa...

Read More

All Sastrify users with an Admin role or full access to the platform can invite new users as well as perform editing functions on all users.  Users with a Contributor role can only invite other Contributors and grant them access to the subscr...

Read More

By default, the tool owner of a subscription is notified of renewal notifications or any other updates made to the subscription.  For more information about assigning a tool owner, see this article. In addition, any user who follows and c...

Read More

This article answers the most common questions about currencies and conversions on the platform. IN THIS ARTICLE How many currencies can be displayed on the platform? Can I upload invoices in a currency other than my account currency? H...

Read More

Your spend data is not always up-to-date. The frequency with which spend data is updated varies depending on the source, which affects its timeliness.  With ERP & accounting software integrations, spend data is automatically pulled more ...

Read More

How does Sastrify collect price benchmarks? Sastrify collects benchmarks from a number of sources, including: First-hand experience from vendor negotiations that Sastrify supports as lead negotiator. Conducting comprehensive market research, ...

Read More

IN THIS ARTICLE How to introduce Sastrify to a vendor? Email template  This answer is very simple: the sooner, the better! Engaging Sastrify's experienced procurement buyers and experts early in the process significantly enhances th...

Read More

Interacting with vendors is one of our key activities, and we are confident in navigating the SaaS space. We have prepared this article to answer some of your most common questions on this topic! In this article: Can we buy SaaS tools or l...

Read More

Sharing documents and information with Sastrify is just like sharing them with any other 3rd party (tool) like your accounting tool or your tax accountant.  Be reminded that Sastrify has signed an NDA with your company before signing the subs...

Read More

Canceling the contracts with vendors is still your responsibility. However, we can assist you with notifying the vendor about the cancellation. Please feel free to use the email template demonstrated below: Dear [Vendor's Name], I am wri...

Read More

Providing the necessary contractual data is key to receiving negotiation and benchmarking support from Sastrify. It is difficult to ensure optimal renewal preparation for subscriptions, especially annual ones, without contracts. Is it suffici...

Read More

a Katja Rickert Team Lead Purchasing Personal quote: "Procurement is a people business of looking behind the scenes and finding that personal trigger.” Procurement Experience 14 years SaaS Category Expertise  Marketing ...

Read More

Hani Mattar Team Lead Purchasing Hani loves generating savings almost as much as he loves pizza! Procurement Experience 4 years SaaS Category Expertise  Sales Customer Service Infrastructure, Hosting & Cloud Service...

Read More

Francis van Brussel Senior SaaS Procurement Specialist Francis is always on the lookout to find the best in class software solutions. Procurement Experience 6 years SaaS Category Expertise  Sales Customer Service Infras...

Read More

Oriane Houenou Senior IT Buyer Favorite quote: "A journey of a thousand miles begins with a single step - (so, watch your step!)” - Lao Tzu Procurement Experience 9 years SaaS Category Expertise  Marketing & PR We...

Read More

Irem Koroglu Senior IT Buyer Personal quote: "Empathy, collaboration and communication are all we need for a successful procurement experience.” Procurement Experience 4 years SaaS Category Expertise  Marketing & PR ...

Read More

Pablo Verde IT Buyer Personal quote: "Procurement is a people business of looking behind the scenes and finding that personal trigger.” Procurement Experience 8 years SaaS Category Expertise  Marketing  Sales Infra...

Read More

Yigit Okudan IT Buyer Favorite quote: "Negotiate as if your life depends on it.” Procurement Experience 1 year SaaS Category Expertise  Marketing & PR Website & E-commerce Sales Customer Service Infra...

Read More

Sastrify offers a wide range of accounting software that you can sync with to set up, populate and update your subscription list with the tools your company uses and pays for.  This method will detect your subscriptions and populate their spe...

Read More

By assigning tool owners to their tool subscriptions, companies can maximize the benefits of Sastrify while promoting transparency and a culture of accountability within your SaaS stack management. This practice allows you to manage and optimize ...

Read More

Learn about the main benefits of using Sastrify as a tool owner and what you can do to achieve them. For more detailed instructions on this topic, see the following Knowledge Base article: Assign and modify Tool Owners

Read More

The foundation of renewal management is defining renewal dates and terms for all of your active SaaS subscriptions. Doing so will allow you to keep track of all renewals and avoid unexpected auto-renewals - ultimately protecting your overall IT b...

Read More

With Sastrify, you can set up a company-wide renewal reminder that will be applied to all your subscriptions whose renewal frequency (see above) is set to Yearly or Other. Sastrify will proactively remind your tool owners via email and in-app not...

Read More

Learn how to deal with expired tools and why is it important to keep your tool stack up-to-date. We provide you with easy tips to ensure your subscriptions represent the most current and relevant information. For more detailed instructi...

Read More

With Sastrify, implementing a procurement workflow for purchasing new SaaS tools or renewing existing tools has never been easier.  As your centralized SaaS procurement solution, it is designed not only for setting full visibility on renewal ...

Read More

Learn about three different ways on how to invite your colleagues to Sastrify, and where you can track users within your organization.

Read More

Procurement Initiative is a feature that is part of the feature offering in Sastrify along with Workflows, designed to help streamline procurement processes and provide companies with ways to organize and initiate their SaaS procurement efforts f...

Read More

With Sastrify, you can ensure that you stay on top of all activities surrounding a tool subscription or collaborate internally with various internal stakeholders, such as your finance or IT team, using a custom task feature.  This feature is ...

Read More

Sastrify Support page is the place to report any technical issues or send feedback related to the platform. This page also allows you to get an overview of all Sastrify engagements in your procurement initiatives, in case our procurement team is ...

Read More

Learn how to get the most out of the Sastrify Initiatives feature and get tips on how to properly complete Initiatives to increase the visibility of your tool stack. For more detailed instructions on this topic, see the following Knowled...

Read More

Sastrify with it's myriad of feature kits has allowed companies to gain visibility into key information for each tool part of your SaaS stack, including total spend, tool owner, renewal date and frequency of what is being used.  With Usag...

Read More

Sastrify with it's myriad of feature kits has allowed companies to gain visibility into key information for each tool part of your SaaS stack, including total spend, tool owner, renewal date and frequency of what is being used.  With Usag...

Read More

Transparency allows companies to know where they’re stepping in. They can easily map risk cause they know every tool that’s part of their SaaS Stack. By connecting and utilizing the available ERP & Accounting integrations as well as the T...

Read More

Use tags to label your subscriptions, such as cost centers, departments, etc. Tags are also useful for categorizing and filtering your subscriptions.

Read More

In this short video, our Head of Procurement, Alex, briefly explains SaaS Procurement and shows you where Sastrify fits into the process. Topics we cover include What is SaaS Procurement? How does Sastrify fit into your procurement process...

Read More

This infographic shows you where Sastrify fits into your procurement process, and the benefits of upgrading your procurement model.

Read More

Looking for guidance with your next SaaS contract renewal? Follow these do's and don'ts of SaaS negotiation.

Read More

As you go through the negotiation process this time around, be sure to think about the next time.  Include in your current contract a renewal process that will govern the next process. Many SaaS tools will try to get you into a contract with ...

Read More

Watch this video to learn more about the benefits of staying in touch with your vendors and what Vendor Relationship Management (VRM) is. Having a good relationship with your vendor is critical to your overall experience. By implement...

Read More